Placements Officer/ Administrator-North West London

  • Location
    Barnet, Greater London
  • Salary
    £ 12 - £ 14 / Hour
  • Category
    Office and Secretarial - Administrator
  • Job type
    Temporary
  • Industry
    Education and Childcare
  • External Reference
    JN-112018-33872

Our client in North West London are seeking a Placements Officer to start as soon as possible in their team for 3-4 weeks with the possibility of extension.


The client, a leading Higher Education provider are seeking an experienced Administrator to support the Contracts, compliance and governance departments, starting as soon as possible at their North West London site and paying £12-14 per hour


Overall Purpose:


The individual will be required to manage own workload and work within a team to undertake the complex allocation of students to placements for clinical and community experience and Social Work student placements , to meet the requirements of the relevant training syllabus and the regulations of education provider teams, and the University. To liaise and maintain links with professional stakeholder organisations presently offering placements. Associated
financial accounting with these roles using a strong customer focused approach will also be expected


The role will consist of assisting both the Clinical Placement team and the Placement teams and duties will be decided between the below:


Clinical Team Duties:


Use System One to allocate placements for students, taking into account special requirements/restrictions, curriculum requirements and plan 12 months in advance for cohorts.


Inform appropriate teams of complex issues (e.g. interruption/ resumption of training; over or under subscribed placements; DBS clearances; Occupational Health clearances; student placement preferences; absences) and take action as required


Respond to enquiries and complaints from practice supervisors, assessors, placement providers Practice educators or students in regards to placements as appropriate, by telephone, in writing and in person and by also providing appropriate documentation including details of all policies and procedures and assessment strategies.


Liaise and maintain professional networking relationships between students, Clinical Managers and Clinical Placement Facilitators within trusts, academics, Student Bursaries, private organisations external organisations and other departments in matters of placement


Provide statistical information, student group lists and reports for the School as required and distribute as needed


Publish placement programmes and cohorts change list


Provide support and advice to students experiencing difficulties (personal, social, academic) and refer for appropriate professional support.


Monitor sickness/absence of students and ensure data is input, recorded and accurate


Produce transcripts of training upon completion of programmes; produce Declaration of Good Character and forward appropriate teams


Record and update any changes relating to students personal information, informing the appropriate associated services and departments


Scrutinise students practice profiles to ensure that clinical placements meet requirements


Engage with the Head of Contract Placements and Placement Co-coordinator in periodic reviews of departmental performance and contribute to the overall development plan


Support the Head of Contract Placements and Placements Co-coordinator with implementation of change management across the Confederation of Trusts with regard to clinical placement requirements (forecast model, communication network)


Contribute to the improvement of placement service to students and ensure relevant organisations are informed of complex issues


Deputise effectively for the Placement Co-coordinator and take decisions as required


Raise purchase order requisitions and process


Provide administrative support as required and respond where possible to requests for assistance from other areas of the Academic Registry


Provide cover effectively for other Placement Office staff


Placements Team Duties:


Assist in the development of the placement handbooks and documentation for the Practice Educator's Workshops


Provide all administrative support for the Practice Advisory Panel meetings and attend meetings


Maintain a student interim & final report filing system and distribute to appropriate teams


Maintain an up to date database of placement agencies and off site practice assessors and placement forms


Liaise with external stakeholders on all placement matters including financial returns and quality assurance issues


Responsible for co-ordinating, maintaining and producing financial compliance reports for submission to appropriate teams in relation to forecasted and actual expenditure


Reminding and informing agencies of the payment process, including setting up new placement providers as new suppliers, raising purchase orders and dealing with invoices


Have involvement with assessing suitability issues with Practice Educators and participate in making decisions in regards to student's placement allocation.


Assist in planning student and PE workshops ensuring all professional requirements are met.


Analyse and provide statistical data to governing bodies and review emerging central policy directives to the Director of Programmes and Head of Dept for action.


The role holder will be required to work both on site & off site visiting placements as and when required.


Participate in the induction of new academic and train administrative staff in relation to introducing the systems and processes in place for placements.


Organise and attend programme/placement preparation days and send out placement preparation day pack to all new students


If this is the role for you, then apply today! Only shortlisted candidates will be contacted. Adecco is an equal opportunities provider


Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


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Please apply with your CV to: Michaela Lampitt