PMO Administrator

  • Location
    Sheffield, South Yorkshire
  • Salary
  • Job type
  • Industry
    Defence and Military
  • External Reference
  • Category
    Office and Secretarial - Project Support

The core duties of the role are below:

Scheduling and facilitating meetings, ensuring papers for meetings are assured and issued within set timescales and agendas and accurate records of meetings are agreed with Chairs.

Maintaining project documentation and supporting the team to provide project, programme and portfolio level reporting.

Completing administration tasks to promote the smooth running of the PMO

Principal duties

Project, Programme and Portfolio Administration

Schedule Project and Programme Team Meetings, Programme Boards and the Transformation Board to ensure the flow of information to Committee and Board of Directors meetings

Agree agenda's and required papers with the Chairs of meetings, often of Director or Executive level, prior to meetings.

Inform colleagues of required papers for meetings, support them to submit papers on time to the PMO, and as required, schedule and arrange for their assurance prior to issuing for the meeting

Facilitate meetings ensuring Chairs are provided with attendee's, apologies, details of quoracy and key documentation to promote the smooth running of the meetings

Write high quality summary notes and maintain action and decision logs for approval by the Chair

Coordinate the collation of the programme highlight reports for submission to the Transformation Board

Support the team in collating information and producing reports for Programme Boards

Assist with the maintenance of key project documentation for example, action logs, plans and issues and risk registers

Record and track the status of change initiatives from business planning and project start up through to implementation

Assist with the development of project and programme processes and templates as required

Support the team in the creation of communications, briefings, presentations pertaining to projects and programmes

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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To speak to a recruitment expert please contact Linda Reynolds