Procurement Assistant/Admin

  • Location
    Birkenhead, Merseyside
  • Category
    Procurement & Supply Chain - Procurement & Supply Chain
  • Job type
  • Industry
    Procurement and Supply Chain
  • External Reference

Our client based in the Wirral area looking for a Buyer to join their team.

This role is on a temporary basis for 3 months but may be longer due to the needs of the business.

The duties of this role include, but are not limited to:

  • Procurement of goods and services as required to obtain best value for money.

  • working within the public sector policy and legal framework ensuring goods and services are purchased in a timely and efficient manner.

  • Efficient and effective handling of order queries, delivery issues, price / invoice queries, and urgent requests etc.

  • Ensure catalogue updates are provided in a timely manner.

  • Contribute to maximising the efficiency and effectiveness of the Trust's P2P processes/systems.

  • Carry out quotation work as part of the contract catalogue renewals and ad-hoc purchase requests.

  • Establish and maintain effective contracting arrangements and provide on-going effective contract management as appropriate.

  • Support the work of the Procurement leads, including identifying areas of development within procurement systems and approaches in Divisions and in the implementation of such improvements.

  • To communicate clearly and effectively to staff and suppliers in relation to products/service enquiries e.g. delivery dates, products availability and available contracts. Whilst delivering the information in full and in a timely manner, to minimise issues or delivery delays.

  • Updating Electronic Supplier database e.g. creating and deleting supplier records.

  • Data cleansing - e.g. Closing unauthorised requisition's after timescales.

  • Act as the administrator for Supply Chain Online Ordering Stock System including but not limited to.

  • Providing a flexible approach to dealing with Supply Chain products including dealing with delivery discrepancies, which must be reported within per-set timescales. For example, the wrong items have been delivered.

  • Providing routine operational guidance and support for system users, including Helpdesk support.

  • Inputting Transfer Point details into the Supply Chain Web System for Invoice locations / Stock locations & E-Direct locations / Delivery Days

The skills and experience required for this role include, but are not limited to:

  • Previous experience within a Procurement and/or supply chain role

  • Experience of working within the public sector

  • IT literate - ability to pick up new systems

  • Knowledge of Electronic Purchase Order Systems

  • Knowledge of EU Procurement Legislation

  • Strong interpersonal and organisational skills

  • Ability to manage own workload under a range of competing deadlines from several sources

Adecco aim to respond to all applicant's, however due to the large volume of applications we receive this may not always be possible. Should you not receive a response within five working days please accept this as notification that you have not been short-listed on this occasion.

Adecco is an equal opportunities employer.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser

Please apply with your CV to: Olivia Woods