Project Administrator

  • Location
    Lewes, East Sussex
  • Salary
    £13.50/Hourly
  • Job type
    Contractor
  • Industry
    Admin and Secretarial
  • External Reference
    JN-052022-251371
  • Category
    Office and Secretarial - Administrative Assistant

Project Administrator


This job role requires a highly motivated and enthusiastic individual, with excellent planning and organisational skills to provide comprehensive programme support.


Mostly home working - very small possibility in the future that hybrid working


£13.50 PH PAYE


3 months - possible extension


Our Project administrators handle the administrative functions of the Our Care Connected programme. They oversee and support the project's daily functions to ensure deadlines and compliance requirements are met, the Project administrators report to the Business Manager within the programme.



  • A high degree of computer literacy including advanced knowledge of the MS Office Suite - especially MS Excel and Word

  • You'll display good judgement, self-motivation and excellent organisational skills and you'll be able to manage multiple deadlines

  • You'll be able to establish priorities and meet deadlines whilst preserving the high level of accuracy and confidentiality needed

  • The ability to work unsupervised and as part of a team is a given - taking that a step further, you'll proactively seek out work and where you can help others

  • You'll be able to set expectations and deliver on what you promised

  • Sometimes resilience is needed - perseverance whilst understanding other viewpoints and priorities is essential

  • A good project administrator is engaging, enthusiastic about their work and genuinely wants to help remove the blockers where they can so the team can deliver to the best of their abilities


Your responsibilities

* Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
* Break projects into doable tasks and set timeframes and goals and record these into relevant softwares.
* Create and update workflows
* Prepare and provide documentation to internal teams and key stakeholders
* Order resources, like equipment and software
* Retrieve necessary information
* Monitor project progress and address potential issues
* Coordinate quality controls to ensure deliverables meet requirements
* Act as the point of contact for all participants
* Managing daily administrative functions of a project or program.
* Liaising with other professionals and external parties
* Advising senior management on matters requiring escalation.
* Implementing directions of senior management.
* Coordinating and administering meetings, including creation and issuing of minutes.
* Providing daily support to project team as directed by management.
* Understanding of a formal project management methodology - preferably the one being used by the organisation.
* Experience of how the project is being delivered against the lifecycle and methodology in use.
* Understanding of the common and fundamental project management processes e.g. risk management; change control, schedules etc.
* Experience of 'sometimes' creating and maintaining project management artefacts e.g., the risk log, the project plan, the project budget.
* Ability to work well with people - building trust with the Project Manager and team - being dependable, proactive and working smart.



  • Work experience as a Project Administrator, Project Coordinator or similar role

  • Hands-on experience with flowcharts, technical documentation and schedules

  • Solid organisation and time-management skills

  • Team spirit













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To speak to a recruitment expert please contact Sarah Gillan