Project Administrator

  • Location
    Lewes, East Sussex
  • Salary
    £13.50/Hourly
  • Category
    Public Sector - Public Sector Projects & Programmes
  • Job type
    Contractor
  • Industry
    Office and Secretarial
  • External Reference
    JN-092021-205236

JOB TITLE: Project Administrator
LOCATION: Working remotely, some travel to East Sussex required
START DATE: ASAP
DURATION: 3 month rolling contract
PAY RATE: £13.50 per hour PAYE



Project Administrator


Our Project administrators handle the administrative functions of the Our Care Connected programme. They oversee and support the project's daily functions to ensure deadlines and compliance requirements are met, the Project administrators report to the Business Manager.


Our Project administrators will have advanced computer literacy, communication and administrative skills. They'll help us manage and process paperwork to support us to deliver our project cadences. They'll work across the programme and support the capabilities to deliver the key milestones.



Does this sound like you?



  • You'll have a high degree of computer literacy including advanced knowledge of the MS Office Suite - especially MS Excel and Word.

  • You'll display good judgement, self-motivation and excellent organisational skills and you'll be able to manage multiple deadlines.

  • You'll be able to establish priorities and meet deadlines whilst preserving the high level of accuracy and confidentiality needed.

  • You'll have good interpersonal, oral and written skills and an ability to relate to a wide variety of people.

  • The ability to work unsupervised and as part of a team is a given - taking that a step further you'll proactively seek out work and where you can help others.

  • You'll be able to set expectations and deliver on what you promised.

  • Sometimes resilience is needed - perseverance whilst understanding other viewpoints and priorities is essential.

  • A good project administrator is engaging, enthusiastic about their work and genuinely wants to help remove the blockers where they can so the team can deliver to the best of their abilities.



Your responsibilities



  • Co-ordinating and administering meetings, including creation and issuing of minutes.

  • Providing daily admin support to project team as directed by management.

  • Scheduling regular meetings and recording decisions (e.g. assigned tasks and next steps into project tools/software packages)

  • Break projects into doable tasks and set timeframes and goals and record these into relevant software systems.

  • Create and update workflows

  • Prepare and provide documentation to internal teams, partners and key stakeholders

  • Order resources, like equipment and software

  • Request and retrieve necessary information

  • Monitor progress and address potential issues highlighting this appropriately

  • Co-ordinate quality controls to ensure deliverables meet requirements

  • Act as the point of contact and support for your area of work

  • Managing daily administrative functions of a project or program.

  • Liaising with other professionals and external parties

  • Undertaking and following up actions as requested by senior management.

  • Ability to work well with people - building trust with the Project Manager and team - being dependable, proactive and working smart.

  • Solid organisation and time-management skills

  • Team spirit



Desirables



  • Work experience as a Project Administrator, Project Coordinator or similar role

  • Understanding of a formal project management methodology - preferably the one being used by the organisation.

  • Experience of how the project is being delivered against the lifecycle and methodology in use.

  • Understanding of the common and fundamental project management processes e.g. risk management; change control, schedules etc.

  • Experience of 'sometimes' creating and maintaining project management artefacts e.g. the risk log, the project plan, the project budget.

  • Hands-on experience with flowcharts, technical documentation and schedules











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To speak to a recruitment expert please contact Emily Day