Property Compliance Officer

  • Location
    Kingston Upon Thames, Greater London
  • Salary
    £25.00/Hour
  • Category
    Construction & Property - Surveying & Related Services
  • Job type
    Contractor
  • Industry
    Construction and Property
  • External Reference
    JN-052020-129639

JOB TITLE: Compliance Officer
LOCATION: Kingston upon Thames
PAY RATE: ~ £25 per hour
START DATE: ASAP
DURATION: 3 month contract initially, potential for extensions
IR35 STATUS: Inside


Please note this post will be working remotely during Covid-19 lock down period. Once safe to return to the office, the role will be based full time in Kingston upon Thames.



PURPOSE OF THE ROLE:
To assist with the monitoring of the completion of the Council's statutory compliance programmes.



DUTIES:



  • Assisting with the ongoing maintenance of the Facilities Management department Quality and Business Management System, ensuring that required documents are reviewed and implemented following an agreed schedule.

  • Undertaking internal audits to ensure compliance against the agreed Quality and Business Management procedures, including site visits as required.

  • Producing internal audit reports for the Statutory Compliance Manager.

  • Producing performance related data to assist with the management of statutory compliance, utilising TF Cloud and any other relevant data collated by the council.

  • Undertaking daily on-site reviews and post inspection of compliance reports throughout the Corporate Landlord Model building portfolio, providing appropriate technical advice to building occupants.

  • To review and update computerised property records on TF Cloud, and develop procedures to ensure that data is accurately maintained.

  • Retain accurate working papers for examination by Internal/External Audit and assist on issues raised where necessary.

  • Support the development, updating and operating of the Web page and Intranet.

  • To compile statistical data/information as required, producing reports and spreadsheets as requested to required timescales.

  • To deal with standard procedures on behalf of the Statutory Compliance Manager channelling information to senior managers/officers/advisers as appropriate.

  • To ensure that all agendas/background papers etc. are available to the Statutory Compliance Manager in time for scheduled meetings.

  • To co-ordinate meetings, site visits, etc. Ensuring that contractors, external agencies and staff and members of the public are given adequate notice and ensuring that a central log is maintained.

  • To undertake preparation, raising orders and issue of annual schedules for specialist equipment in Council buildings as required (e.g. fire risk assessments, asbestos re-inspections).

  • To be responsible for checking contractor's invoices for accuracy, authorisation of works undertaken, processing certificates, logging receipt of invoices ensuring financial procedures are complied with.



KNOWLEDGE & EXPERIENCE REQUIRED:



  • Good working knowledge of local government office procedures and administrative systems.

  • Good knowledge of building related Health and Safety legislation

  • Good working knowledge of Microsoft Office software packages, e.g. Excel, Word.

  • Knowledge of IT Systems

  • Understanding of providing a compliance service in an equal opportunities environment.

  • To demonstrate the need for confidentiality.

  • Understanding of project management techniques and tools

  • Understanding of Purchase to payment processe

  • Understanding of financial governance procedures

  • Practical understanding of the principles of a Facilities Management helpdesk

  • IOSH Managing Safely / NEBOSH National General CertificatE

  • Experience of using computer systems such as spreadsheets and databases and producing work to a level commensurate with the grade.

  • Experience of keeping accurate records, devising procedures, organising information and producing accurate statistical information, on an ongoing basis.

  • Experience of project planning and implementation.

  • To have acquired effective communication skills to include meeting customers and clients, dealing with queries and to have the ability to respond in writing and verbally, both face to face and whilst using a telephone.

  • Experience of raising purchase orders using a requisite to pay system, initiating and monitoring payments.

  • To have used a property management system or similar software.













Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


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Please apply with your CV to: Emily Day