Purchase Ledger/Finance Clerk

  • Location
    Ashington, Northumberland
  • Salary
    £ 20092 - £ 21748 / Year
  • Category
    Accountancy & Finance - Purchase ledger Clerk
  • Job type
    Permanent
  • Industry
    Banking and Financial Services
  • External Reference
    JN-092021-205031

Adecco Cramlington are delighted to represent their client in a search for a driven Purchase Ledger/Finance Clerk


Job Purpose: Be responsible for undertaking administrative and financial processes within the school including being responsible for processing and checking all invoices, checking and reconciling statements and dealing with order queries.


Duties and key result areas:
Provide financial reports as required, using the finance system and/or spread sheets as necessary, e.g. income spread sheets, age creditors reports, petty cash, reconciliation reports, suggested bank payment reports, spend analysis reports, aged debtors report



  • Be responsible for the preparation of computerised orders, scrutinise, post and process all invoices

  • To produce monthly accruals spreadsheets, and post the accruals journal monthly ensuring all coding and net amounts are correct

  • Check statements of accounts using the Finance Systems

  • To reconcile 'Grant' spending and provide evidence when requested.

  • Assist with and administer safe keeping of specified monies, e.g. charities, book fairs, school trips, sales, uniform

  • Be responsible for the banking of all school monies as required

  • Liaise with staff and suppliers to resolve any problems

  • Contribute to the development and maintenance of financial record/information systems

  • Produce and respond to correspondence

  • Post staff reimbursement forms and check authorisation, provide financial and administrative support to other staff

  • Place credit card orders on behalf of staff that do not have access to a credit card ensuring authorisation is in place.

  • Order staff uniform as requested for caretakers and Front of House staff and keep up to date records of entitlements

  • Follow financial and administrative procedures

  • Maintain manual and computerised records/management information systems

  • Work with budget holders in the selection and management of resources, to ensure best value

  • Provide budget holders with reports on request

  • Undertake research and obtain information to inform decisions

  • Under the direction of the Finance Manager take a role in procurement and assist with securing sponsorship/funding as required.


Facilities



  • Track and analyse all invoices to the Facilities budget, code and processTo manage the FAC budget alongside invoices, to ensure costs are accurate and coded correctly within the accounts.

  • To create and prepare the FAC budget, including analysis, cross checking and purchasing research to ensure accuracy

  • To be responsible for the purchase and management of all FAC orders.

  • Work alongside FAC staff to manage purchasing spends, with the aim to lower and simplify purchasing.

  • Create a contract register to maintain all necessary maintenance work, and manage spending.

  • To contact and meet with (if necessary) FAC suppliers to get up to date contracts for all planned maintenance.

  • To negotiate planned maintenance contracts with suppliers in line with the budget to ensure costs and spending are kept to a minimum.


Responsibilities



  • Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

  • Be aware of and support difference and ensure equal opportunities for all

  • Contribute to the overall ethos/work/aims of the school

  • Appreciate and support the role of other professionals

  • Attend and participate in relevant meetings as required

  • Participate in training and other learning activities and performance development as required

  • Such other responsibilities allocated which are appropriate to the grade of the post

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Summer Walker