Purchasing Administrator

  • Location
    Liverpool, Merseyside
  • Category
    Office and Secretarial - Administrator
  • Job type
  • Industry
    Office and Secretarial
  • External Reference

Lovely role in a great organisation!

Purchasing Administrator

To provide administrative support to the Procurement Department including not limited to; the maintenance and development of the procurement databases in respect of Purchasing Operations and the operation of the organisations key software systems.


To undertake the general order administration in respect of eFinancials financial management system including :

  • All administration to ensure the timely generation of orders on receipt of an e-requisition, and the efficient dispatch of orders to suppliers and requisition originators.

  • To follow up in a timely manner, outstanding documentation such as requests for expenditure that is exempt from Contract Standing Orders to assist with prompt processing of requisitions.

  • To examine expenditure codes from source documentation to ensure accuracy and compliance with Contract Standing Orders and Financial Regulations

To maintain and develop purchasing databases, including but not limited to:

  • Contracts database

  • IR35 database

  • Approved/preferred contractor's registers.

  • Contractors insurance provisions.

Effectively manage the storage of the Contracts and associated documentation including the issue of contracts to MFRS and LFRS staff as appropriate to the agreed service level

Issued pre-contracts expiry notices to Procurement staff as specified on the contracts entry form

Source low value goods and services on behalf of internal customers, as directed by the Head of Procurement or their nominated deputy.

Contribute to specific departmental projects as and when required.

Undertake general clerical duties including, departmental mail distribution and filing plus ordering of Directorate stationery requirements.

Act as first point of contact for the day to day customer enquiries, and to ensure the provision of accurate advice in a timely manner.

Develop and publish appropriate procurement documentation on the portal and internet

Telephone messages for the department

Other duties as required

If you feel you have the correct skills and experience for this role, please apply directly to this advert.

Adecco aim to respond to all applicants, however due to the substantial number of applications we receive this may not always be possible. Should you not receive a response within five working days please accept this as notice that you have not been shortlisted on this occasion.

Adecco is an equal opportunities employer

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

Please apply with your CV to: Carmel Forshaw