Quality and Business Support Administrator

  • Location
    Sheffield, South Yorkshire
  • Salary
  • Category
    Office and Secretarial - Administrator
  • Job type
  • Industry
    Office and Secretarial
  • External Reference

A rare opportunity has arisen for a Quality and Business Support Administrator to join an innovative, forward thinking organisation based in Sheffield on a Maternity Cover contract until 31st January 2020.

The successful candidate will provide administrative support to the business, including Quality and Health & Safety. Knowledge and experience of quality systems and standards is advantageous as the company operate within ISO standards and the role will involve providing administrative support to the Quality Manager.

This role requires an experienced, motivated and hardworking administrator with a keen eye for detail and an ability to multi-task. The post-holder will be able to take ownership of their workload, be able to use their own initiative and have an ability to adapt their working style to a variety of tasks.

Key Duties and Responsibilities will include:

  • Prepare agenda's, minutes and all relevant documentation for all Quality, H&S and other meetings where required

  • Compile, issue and record responses for the monthly quality update

  • Log complaints, internal anomalies and improvement suggestions, begin to implement solutions where applicable

  • Log and monitor accidents and incidents

  • Monitor and maintain risk assessments and risk register

  • Record and respond to external certificate requests

  • Coordinate all business travel and hotel arrangements

  • Gather and compile weekly staff bulletin

  • Produce posters where requested to aid internal communications

  • Arrange various meetings, ensuring meeting rooms are booked and all necessary paperwork is available

  • Make arrangements for internal knowledge sharing sessions

  • Conduct first aid box, fire extinguisher and fire alarm checks

  • Order supplies of first aid items and personal protection equipment (PPE)

  • Provide business administrative support where required as directed by the Senior Administrator

  • Reception cover where required

  • Maintain strict confidentiality at all times

  • Any other duties commensurate to the role

Person Specification:

  • Over 2 years' experience working in a busy, varied administrative role

  • Knowledge and experience of quality systems and standards

  • Strong Microsoft office skills including Word, Excel and PowerPoint

  • Ability to deliver a high level of customer service to both internal and external customers

  • Good communication skills, both verbal and written with the ability to contribute within meetings and deal with people at all levels

  • High level of attention to detail

  • Effective organisation and time management skills

  • Ability to work independently and use initiative in day to day tasks

  • Self-confident and self-motivated

30 Hours a week - Our client is flexible on whether hours are worked over 4 or 5 days

Fixed Term Contract opportunity to cover Maternity Leave until 31st January 2020

Free onsite car parking is available

Adecco are an equal opportunities employer and are acting as an employment agency

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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Please apply with your CV to: Nicola Swallow