• Location
    London, Greater London
  • Job type
  • Industry
    Admin and Secretarial
  • External Reference
  • Category
    Office and Secretarial - Administration Manager

Job Title: Receptionist

St james


12 months FTC

  • Responsible for smooth running of reception and switchboard. Attending to the incoming and outgoing calls through the switchboard (Nortel Meridian)

  • Reception duties, including receiving guests and ensuring that they are attended to, offering refreshments (when required - especially in the absence of the office assistant) and informing the Executives concerned

  • Record keeping, Business Card cataloguing, when required

  • Assist with the maintenance of database when required

  • Appointment's diary keeping, if required

  • Preparing daily charts of incoming and outgoing telephones/ appointments in the prescribed format

  • Receiving incoming mails/couriers and handling outgoing mails/couriers/post and keeping a record thereof and verify them when the invoices are received

  • Internal mail distribution as and when required

  • Ordering transport/ courier as required and keeping a record for verification purposes when invoices are received

  • Attending to ordering and receiving of office supplies - stationery and printing, office supplies, refreshments etc or any other purchases when Checking delivery notes and invoices for accuracy

  • Faxes/ photocopies - to ensure that they are in working order, reporting faults when necessary

  • To make sure the reception area is always kept neat, tidy and presentable for welcoming guests

  • Any other matters that may be needed for smooth running of the administration

  • Assist with organising office conferences, receptions, and other special events (dealing with invitation/ response cards, greeting cards, welcoming, and looking after guests, etc may be required

  • Ensuring that corporate brochures are fully stocked on the reception guest

  • Help with Visitor Pass if required

  • Prepare a detailed, but timely, handover of tasks and outstanding duties to in- coming receptionists whether these are internal or external, permanent, or temporary staff

  • When required, amend bookings of meeting rooms on behalf of staff, including cancellations, change of rooms, capacity, and refreshments

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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To speak to a recruitment expert please contact Mia Skipper