Receptionist/Office Administrator

  • Location
    Letchworth Garden City, Hertfordshire
  • Salary
  • Category
    Office and Secretarial - Receptionist
  • Job type
  • Industry
    Office and Secretarial
  • External Reference

Adecco Stevenage are recruiting for an experienced Receptionist/Office Administrator to join a leading Motor Auction Company. This is a exciting opportunity for the successful candidate to work in a fast paced varied role! It is a requirement for this role that you hold a Full Driving License and have your own vehicle.

Key Responsibilities

  • General adhoc administration duties, ensuring the office is kept tidy and other surrounding areas

  • Assisting the Director and Office Manager with day to day paperwork/tasks

  • Setting up new accounts, emailing out introductory emails with company details and ensuring all accounts are up to date and trade insurance policies are in date

  • First to answer any incoming calls and redirect to appropriate person, first person to greet and assist customers at the counter

  • Scanning of invoices and saving into Microsoft Word folders

  • Filing of documents into month end boxes

  • Assist customers with any enquiries about vehicles, showing customers around vehicles, giving out information on vehicles using the database, answering all email "buy it now enquiries"

  • Looking after and maintaining the "Guaranteed auction value" correspondence

  • Filing and copying of V5 yellow slip documentation

  • Taking payments, issuing invoices and giving out keys to customers once vehicles have been paid in full

  • Making weekly calls to customers to check if they have any vehicles for us to collect

  • Assisting the vehicle administrator with entering vehicles into stock if needed

  • Assisting with the twice weekly auctions - checking ID and documents, taking deposits

Minimum Requirements

  • Confident and able to work independently

  • Ability to prioritise and take ownership of tasks

  • Computer literate - Word, Outlook and Excel

  • Great telephone manner

  • High attention to detail

  • Full Driving license and own vehicle is essential

Due to the running of two weekly auctions, the working hours of this role are varied. The hours are as followed:

  • Monday, Wednesday, Friday 9:30am - 5pm

  • Tuesday and Thursday 9:30am- 8pm

  • Every other Saturday 9:30am - 12 O'clock

If you match the above criteria apply now!

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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Please apply with your CV to: Hannah Oneil