Sales coordinator

  • Location
    City Of London, Greater London
  • Salary
    £ 28000 - £ 32000 / Year
  • Job type
  • Industry
  • External Reference
  • Category
    Sales & Retail - Business Development

Job Description

Sales Co-Ordinator


Key Duties:

  • To provide administrative support to the Sales team in the administration of all contract projects from inception to production and dispatch.

  • Carry out administrative duties to include Word Processing, Excel and general office duties.

  • Assist sales with quotations and organise issued quotes in the system.

  • Track the progress of projects through each stage of the process.

  • Manage upcoming production dates and liaise with sales and production planning to ensure time lines are met.

  • Ensure sales personnel have submitted requirements for the successful processing of their projects by ensuring approvals and purchase orders are received prior to order entry.

  • Ensure relevant documentation is saved in the correct shared folders.

  • Process Design Overviews and General Custom Project Management system data entry.

  • Maintain communication of project information to the relevant production departments.

  • Liaise directly with customers on order progress, dispatch and delivery schedules.

  • Manage payment schedules/payments received for contract projects and ensure pro-formas, order acknowledgements and balance requests have been sent to/received by the relevant person.

  • Review outstanding invoices and liaise directly with customers on outstanding payments.

  • Liaise with Production/Custom Dispatch to manage delivery requirements to meet Customer dates.

  • Liaise with the Haulier to ensure deliveries as per customer installation programme.

  • Co-ordinate orders which require input from third party suppliers.

  • Process stock sample requests and ensure samples are delivered as per client requests.

  • Process and manage contract stock orders, ensuring payments are received and deliveries are performed as per customer requirements.

  • Ensure project tracker and relevant databases are kept up to date.

  • General office maintenance and support duties.

  • Respond effectively to incoming telephone calls and emails with appropriate follow up.

  • Keep stock records and ordering office supplies, samples & A4 folders as required.

  • Dispatch samples/hand trials via couriers/post as necessary and deal with office post arrangements.

  • Maintain employee key log.

  • Maintain log of insurance/fire extinguishers.

Additional Responsibilities for all Employees:

  • Adhere to company Health & Safety regulations at all times.

  • Ensure implementation of the company Equal Opportunity policy at all times.

  • Ensure all procedures are adhered to and a high level of Customer Service is maintained.

  • Provide flexibility in supporting other departments as and when required.

  • Comply with the Environmental Management ISO14001 & Quality Management ISO 9001 systems

  • Carry out any other duties as deemed necessary and reasonable by management.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Ria Abbot Bailey