Science Administrator

  • Location
    London, Greater London
  • Salary
  • Category
    Public Sector - Public Sector Administration
  • Job type
  • Industry
    Public Sector
  • External Reference

We have an exciting opportunity to work with a well known Museum based in Central London. They are looking for an administrator for 2 months currently to help support the team. You will be working 36 hours per week Monday to Friday and the hourly pay rate is £13.60 per hour.

The Research Coordination Office (RCO) forms part of the Science Resources Department within the Museum's Science Group. The role of RCO is to support external income generation from a wide range of grant-awarding bodies including but not limited to RCUK, European Commission, trusts, foundations and learned societies. The RCO team assist staff in seeking funding opportunities, preparing grant applications and with the administration of funded awards.

The role will focus primarily on the post-award phase providing administrative services including processing, monitoring and reporting of financial transactions for externally-funded awards. A priority will be support for the EU-funded SYNTHESYS+ project ( which funds c. 35 international visiting researchers per year under the Access programme. The post holder will provide logistical support to these researchers, as well as providing administrative and financial support to the project management team.

The post holder will have the opportunity to work on projects across the scientific disciplines at the Museum and support the academic community with the delivery of successful, externally-funded projects.

You will be expected to provide services in an effective and efficient manner; ensuring at all times that project records are accurate and up-to-date and all transactions comply with financial regulations and those of the respective funder.

You should have experience of working in an administrative role (preferably within the Higher Education, charitable or related sectors) together with proven experience of working independently and as part of a team.

You will have proficient computer skills (Excel, Word, email), an eye for detail and will be able to work to deadlines. You will be committed to the delivery of customer services and be skilled in interpersonal interactions and have a "can do" approach.

Person Specification


  1. Excellent attention to detail and problem-solving skills

  2. Excellent MS Excel skills and numeracy

  3. Good interpersonal skills including a personable, clear and concise telephone/email manner and customer focused attitude

  4. Office and financial administration experience

  5. Experience of dealing with a range of customers including those who do not have English as a language

  6. Experience of financial reconciliation including multi-currency, multi-annual accounts

  7. Demonstrable ability to work in a team in an open plan office environment

  8. Demonstrable organisational and time management skills; working to a deadline and prioritising workload is a key requirement.


  • Experience of working in an academic environment with an interest in science

  • Familiarity with financial management and/or project management systems; including purchasing and sales invoicing processes.

Job Description


  1. Provide administrative support to the Research Coordination Office across multiple grant-funded projects, maintaining a high degree of confidentiality on all sensitive information

  2. Support the SYNTHESYS+ management team including maintenance of financial records and updating the project management site using Teamwork platform

  3. Support SYNTHESYS+ project visitors, including: daily monitoring of the SYNTHESYS mailbox, co-ordinating travel and accommodation bookings, liaising with visitors' hosts within the Science departments, providing visitor inductions, and arranging per diems.

  4. Make travel and accommodation bookings for field trips, conferences and visiting scientists using the museum travel agent.

  5. Maintain manual and electronic project files to a high level of accuracy and in accordance with funder requirements

  6. Prepare accurate financial data for a range of reporting purposes, including quarterly expenditure reports, and periodic reports for funders (incl. UK Research Councils, European Commission, Trusts & Foundations)

  7. Authorise purchasing for scientific consumables, and process invoices and travel expense claims using the online finance system (FocalPoint)

  8. Support event coordination for on-site workshops, conferences and meetings

  9. Support Postgraduate Office in implementing a structured records management hierarchy for GDPR compliance

  10. Provide ad-hoc administrative and financial support to Consultancy team for annual leave cover.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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Please apply with your CV to: Louise corke