Senior Faculty Officer

  • Location
    London, Greater London
  • Salary
  • Category
    Education & Childcare - Education Administration
  • Job type
  • Industry
    Education and Childcare
  • External Reference

The Senior Faculty Officer will support the Faculty Manager in the effective management of the Faculty, contributing to the development and delivery of the Faculty strategy.
The Senior Faculty Officer will design and implement the Faculty's planning processes, will act in an advisory capacity and will manage and deliver all the Faculty's professional/short course programmes, external speaker events, festivals, conferences, and any other commercial opportunities that arise within the Faculty.
The Senior Faculty Officer will be responsible for the organisation, delivery and secretariat of the Faculty Programme Committee Meetings in accordance with the terms of reference and will be responsible for ensuring students are updated on outcomes via blackboard.

Support the Faculty Manager in the effective management of the Faculty, contributing to the commercial development of Faculty strategy
To be responsible for the arrangement and delivery of up to 48 Programme Committee Meetings in accordance with their terms of reference. Ensure outcomes are fed back to the student representatives. Act as secretary to other committees as required.
Arrange meetings and make travel arrangements for staff in order to promote the University and programme ethos of internationalism and global perspectives in line with RUL agreements including Erasmus.
To organise conferences, such as the High School MUN, events, talks and other ad hoc events. Design posters and marketing material. Use social media/intranet/internet to publicise events ensuring all marketing materials are aligned with the University London branding. Set up events on the on-line store where ticketing (with or without payments) is required.
To undertake research for comparable university programmes. Complete a template with relevant information such as fees, student numbers, credit hours etc.
Ensuring that the commercial budget setting is appropriately aligned with all strategic plans (University and Faculty) and that the budget process is undertaken in a timely manner in accordance with the Finance department guidelines.
To monitor School expenditure against budget/forecast advising Assistant Dean of impending issues.
Raise purchase orders, and assist with or undertake expense claims for Faculty Staff. Book trips and excursions for students in line with validated programme requirements. Use and reconcile the Faculty credit card expenditure of up to £10,000 per month. Create HMRC returns and process invoices
To promote good practice for the Student Experience by ensuring all aspects of the student journey are known in detail to the post holder to enable informed responses to questions eg financial and pastoral without the need to advise the student to go elsewhere.
Ensure that the Faculty is appropriately equipped in terms of space requirements, IT, technical and media support for all events and commercial activities.
Produce reports, presentations and associated documentation. Compile statistical information in tables and graphs for student enrolment and retention figures.
To contribute, as appropriate, to audition days for Open Days and other recruitment events.
To fulfil any other relevant duties that may arise from time to time as requested by the Assistant Dean / Head of School or other senior management of the School, Faculty and University.
To ensure implementation of and compliance with all the School's, Faculty's and University's policies, procedures and regulations as relevant to the post providing a major contribution to their development. To include research and other income generating activities.
To support the DPsych programme in the academic administration of students (0.2)
To be an active member of relevant working groups and committees and represent and promote the Faculty and/or University to ensure that governance, risk, finance and policy issues are raised appropriately and acted upon accordingly.
Develop and maintain processes for the evaluation and monitoring of Faculty resources in all events and commercial activities, and provide a statistical analysis of both full/part time staff hours to ensure accurate resource provision for the Faculty and for budgetary purposes. To liaise with the Assistant Dean and Heads of Programmes to optimize teaching commitments and ensure all teaching in the School is accurately recorded.
Working in partnership with the Faculty Manager and the Faculty Executive Group, proactively contributing to the development, implementation and monitoring of the Faculty's plan and strategy, including enhancement of quality in all aspects of the faculty administration, to deliver University plans and objectives in relation to commercial activities.
Maintaining good relationships with the University Auditors to ensure appropriate documentation is made available and, in liaison with the Faculty Manager, overseeing the faculty input and response processes.
Train TTO contracted staff to use the timesheet system for adhoc payments and be responsible for payroll queries at Faculty level. Train VLs to use the timesheet system.

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Please apply with your CV to: Louise corke