Senior Finance Administrator

  • Location
    London, Greater London
  • Salary
    £15.01/Hourly
  • Job type
    Contractor
  • Industry
    Education and Training
  • External Reference
    JN-072022-266905
  • Category
    Education & Childcare - Higher Education

Senior Finance Administrator


Location: South East London


Salary: £15.01


Duration: ASAP - Currently for 3 months


Contract type: Full time, 35 hours per week - This role is offering hybrid working


Purpose of the Role: As part of the Directorate Support Team, provide efficient and effective administrative support to the UK Student Recruitment team comprised of Admissions, Recruitment & Events and Outreach & Educational Partnerships. Highly motivated to regularly develop operations and seek to innovate services and develop systems/processes that support development.


KEY ACCOUNTABILITIES:


Team Specific:



  • Supports the planning, development, and implementation of functional and business level strategy and responsible for operational delivery and evaluation across different areas.

  • Providing support to Associate Director UK Recruitment and teams. This will include but not limited to:


-Financial processing, financial reporting and monitoring relating to the team budgets.


-Diary management and event support.


-Logistics and operational support for virtual and physical events including data capture and processing support.


-Management of print production in liaison with Content Management teams.


-Procurement of resources via Horizon system.


-Management of data and electronic records shared within the department


-Communications management of communications from the department to colleagues and partners within or outside the Directorate.



  • Being the first point of contact for internal and external contacts regarding organisational support, requesting meetings, making the appropriate arrangements, and responding with a professional level of service.

  • Working with team managers proactively to ensure that the budget is efficiently administered and monitored to enable monthly forecasting. This includes understanding university guidelines, processes and systems while developing strong working relationships with Finance teams.

  • Responding to requests such as making administrative arrangements including, but not limited to digital equipment requirements, booking meetings, parking, travel and trip planning and collating meeting papers.

  • Taking responsibility for Health and Safety matters affecting the Directorate staff who are based across Avery Hill, Greenwich and Medway campus and/or working remotely as the Local Health and Safety Officer (LSO). This will include providing H&S induction to new staff, attending the local Health and Safety committee, encouraging colleagues to adhere to H&S protocols, and disseminating information about changes in local practice.

  • Supporting the teams of the Directorate at peak times such as Open Days, Alumni events, Confirmation & Clearing and the Staff Conference.

  • Committee servicing for meetings which are chaired by any of the Senior Managers within the Directorate. This will include preparing agendas, collating papers, creating minutes, and disseminating information in a timely manner.

  • Occasionally manage projects or workstreams arising from cross Directorate projects. These will usually relate to improving staff engagement and or improving processes and ways of working.


Generic:



  • Must be willing to embrace the shared values of Communications and Recruitment staff (Inclusive, collaborative and impactful).

  • Must communicate clearly and build relationships with suppliers, peers, senior colleagues, and managers.

  • Must work collaboratively across the Directorate and wider Professional Services group.



If you would like to hear more about this role, please get in touch. We will contact all short-listed candidates.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Georgia Cottier