Team Assistant

New
  • Location
    London, Greater London
  • Salary
    £ 22000 - £ 23000 / Year
  • Category
    Office and Secretarial - Office and Secretarial
  • Job type
    Permanent
  • Industry
    Office and Secretarial
  • External Reference
    JN-062019-73166

TEAM ASSISTANT


Central London - West End


23k


HIRING NOW - AVAILABLE IMMEDIATELY



An incredible opportunity has arisen for an energetic and motivated Team Assistant to join our clients' wonderful and central offices, based in the West End. The ideal candidate will be a strong communicator, with a positive energy and a strong work ethic.


Duties



  • Answering incoming switchboard calls

  • Meeting and greeting visitors to the London office

  • Managing a variety of computerised booking systems within the office i.e. meeting rooms, a-v equipment, conference calls, etc

  • Organising couriers, taxis and other travel arrangements

  • Directing office deliveries as necessary

  • Ordering Office supplies: toners, copier paper, stationery, presentation covers & backs, soft drinks, teas / coffees, milk / juices etc

  • Clear Desk office sweeps

  • Making travel arrangements through our dedicated Travel Agency representative

  • Presentation support - amendments, duplication, binding of PowerPoint presentations and proposals

  • Holiday/sickness cover for Senior PA's

  • Assisting with adhoc administration tasks when requested and time permits

  • Dealing with general enquires: Out of hours access assistance, Air conditioning, Heating, Lighting

  • Ensuring that photocopiers, printers and fax machines are kept stocked with paper and the areas are kept clean and tidy.

  • Responsibility for ensuring that the office is kept clean and tidy at all times paying particular attention to reception and meeting rooms.

  • Setting up coffees/lunches, ensuring that meeting rooms are cleared immediately after vacation, making coffees etc. for visitors.

  • Ensuring that the kitchen areas are kept clean and tidy and stocked with coffee, fruit, etc.

  • General errands - e.g. delivering documents to Clients

  • General assistance as and when required during the graduate recruitment season.

  • Scanning and selecting CVs

  • Booking interviews

  • Responding to candidates queries

  • Meeting and greeting candidates

  • Organising travel expenses

  • Mail merges, posting articles on LinkedIn.




Skills



  • Attention to detail, organised with strong initiative and a confident approach

  • Professional and polished telephone manner

  • Energetic but calm under pressure.

  • Proven ability to work in a team environment

  • Proficient MS Office 2007 Excel, Powerpoint, Word, MS Outlook including both calendar & e-mail

  • Core hours are 9-6, but must be flexible in working hours from time to time



Benefits



  • BUPA medical & dental

  • 25 days paid holiday

  • Discretionary bonus

  • Company subsidised gym membership

  • Eye test vouchers

  • Office social events


APPLY NOW!

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

Please apply with your CV to: Roberta Soldati