Team Secretary - Part Time

  • Location
    Birmingham, West Midlands
  • Salary
    £23,000.00/Year
  • Category
    Office and Secretarial - Secretarial
  • Job type
    Permanent
  • Industry
    Property
  • External Reference
    JN-102020-148109

Are you an experienced PA/Secretary with experience of supporting large teams? Are you highly organised with meticulous attention to detail? Do you want to work for a market leading company that promotes employee growth and progression? If so, this is the perfect role for you!

An amazing opportunity for an experienced PA/Secretary to join a large real estate organisation based in Birmingham City Centre.


Benefits:



  • City Centre location

  • Excellent salary - £23,000 pro rata

  • Part time role - 30 hours per week

  • Hours of work - 9am - 3:30pm (some degree of flexibility on start and finish times)

  • Pension plan

  • Other company benefits


Duties to include:



  • Provide Secretarial support primarily to the Commercial Development team, with some support required for other departments when needed.

  • Maintain accurate and up-to-date diaries for the team.

  • Arrange travel and hotel bookings for the team.

  • Handle all invoicing and accounts for the team on a daily basis.

  • Use of Financial Tools software to create invoices and PO numbers (training provided).

  • Reconciliation of billings on a monthly basis and liaise with Finance where required.

  • Produce accurate reporting documentation to deadlines.

  • Open new job files and maintain accurate documentation on file throughout the job including compliance matters and archiving as appropriate.

  • Typing and formatting of letters/reports/tenders/databases/emails in Microsoft Word, Excel, Powerpoint and Outlook.

  • Proactively ensure team members are kept up-to-date of diary schedule on a weekly basis.

  • Answer the telephone in a professional manner and redirect or take messages efficiently and accurately.

  • Liaise with clients on behalf of the department in a professional manner.

  • Ensuring CVs, Case Studies and Team sheets are kept up-to date.

  • Managing contact database.

  • Creation of agendas and minute taking at meetings.

  • Processing expenses and updating timesheets for fee earners.

  • Arranging and coordinating team meetings and events.

  • Filing/photocopying/archiving/printing/binding.

  • Proof read documentation.

  • Liaise with other national offices/staff.

  • Produce accurate and timely audio and copy typing for the team.

  • Maintain accurate and up-to-date filing for the team.

  • Manage incoming emails as required.

  • Manage incoming post for the team.

  • Order stationery as required.


Skills/Experience required:



  • Excellent administration and time management skills

  • Excellent IT skills - Microsoft Office, Outlook, Excel and PowerPoint

  • Excel user - intermediate/advanced - must have experience of v-lookups and pivot tables

  • Excellent verbal and written communication skills

  • Accurate typing skills - 60wpm minimum

  • Proficiency in taking minutes of meetings

  • Highly numerate and comfortable with managing financial spreadsheets

  • Proactive, assertive and self-motivated

  • Excellent organisational and prioritising ability

  • Meticulous attention to detail

  • Ability to work with senior members of staff

  • Excellent ability to work flexibly and multitask

  • Must be a team player but also have the ability to use own initiative

  • Must be able to cope with routine tasks

  • Dependable - proven ability to work under pressure to tight deadlines

  • Ability to work under pressure and key deadlines

  • Ability to cope with routine tasks

  • Resilient personality with a natural ability to get on with other people



If this sounds like you, apply today! Interviews taking place w/c 19/10/2020!

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

Please apply with your CV to: Rehana Begum