Temporary to Permanent Personal Assistant *Start Immediately*

  • Location
    London, Greater London
  • Salary
    £ 35000 - £ 37000 / Year
  • Job type
  • Industry
    Office and Secretarial
  • External Reference

Personal Assistant

Position: Temporary to Permanent Personal Assistant to CEO to start immediately

Location: East London Canary Wharf, London

Salary/Rate: £35,000-£37,000

Type: Temporary to Permanent

Job Description

Adecco City are currently recruiting for a client of ours based just outside Canary Wharf. The successful candidate will be solely responsible for supporting CEO and Senior PA. The ideal Personal Assistant will act as a team player providing efficient and pro-active service whilst dealing with secretarial and administrative tasks and all general responsibilities that you would associate within a PA Role.

This fast-paced position will offer full autonomy. The role will be best suited to someone with a similar cultural background with an upbeat and warm personality.

Key responsibilities include but are not limited to:

  • Diary management for the CEO, be fully aware of directors' weekly appointments and movements.

  • Dictation

  • Liaise with clients, consultants, agents etc and colleagues on behalf of Director

  • Facilitate meetings, groups and forums

  • Take dictation/minutes, and 60wpm typing speed

  • Identify and provide support where necessary for in-house and external meetings/events (inc. IT equipment/requirements & presentations are set up)

  • Administrative support, including typing letters and minutes according to practice standards

  • Coordinates travel and accommodation

  • Processing holiday requests for Directors' teams

  • Provide IT & technical support (inc. support on Word, Excel, Powerpoint, etc)

  • Met deadlines in a fast-paced, high-pressure environment

  • Organising and managing company & customer meetings

  • Screen phone calls, enquires, requests and handle when appropriate

  • Devising and maintaining office systems, including data management and filing

  • Administrative support, including typing letters and minutes according to practice standards

  • Ad-hoc projects across the wider business

Ideal candidate and personal qualities:

  • Experience within a similar PA role

  • Proven experience working under pressure and handling several tasks with ease, prioritising when necessary in order to meet deadlines

  • Be well organised, with the ability to multi-task and prioritise

  • Good communications skills - both verbal and written

  • Establish good relationships with colleagues & external teams

  • Strong attention to detail

  • Confident & resilient

  • Able to exercise good judgement

  • Remains calm and deliberate under conditions of pressure

  • Strong team player, with collaborative working style

  • Confident dealing with people at all levels

  • Good skills in Microsoft Office, Word, Excel and Powerpoint

We regret that due to volume of response, we can only contact successful applicants. If you have not heard from us within 7 days, then unfortunately your application has been unsuccessful.

Adecco is an Equal Opportunities employer that is happy to welcome applications for any applicant who fulfill the role requirements for this position. The Adecco group is a global company with more than 33,000 FTE employees and around 5,100 branches in over 60 countries and territories around the world. The Adecco Group offers a wide variety of services that include temporary staffing, permanent placement, career transition and talent development, as well as outsourcing and consulting.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Please apply with your CV to: Maddie Hyden