Tender Coordinator

  • Location
    Hemel Hempstead, Hertfordshire
  • Salary
    £ 35000 - £ 45000 / Year
  • Job type
  • Industry
    Science and Research
  • External Reference
  • Category
    Procurement & Supply Chain - Buyer / Puchasing

Do you have experience within Bid Writing? Have you worked with Tenders previously?

If so read on, Adecco are proud to be working with a well established Company who are seeking a Tender Co-ordinator on an 18 month temporary contract to join their expanding team. The Tender Coordinator will be responsible for a defined geographic region (Northern Europe). You will be responsible for supporting the sales team with administration and coordination of tenders from reviewing the initial request, managing the established tender process to submitting the final bid to purchaser.

Location: Remote - UK

Salary: £35,000 - £45,000

Working days: Monday to Friday

Working hours: 37.5 hours a week - 8:30am-17:00pm

Duration of contract: 18 Month Temporary Contract with the possibility of going Permanent

What will you do?

  • Identify relevant tenders from the appropriate sources of information for assigned region

  • Arrange and conduct briefing meetings with key stakeholders to determine the suitability of tenders and submit an Expression of Interest, where relevant

  • Define the process per tender and distribute, ensuring that all stakeholders are identified that the deadlines are scheduled, and that roles and responsibilities are assigned accordingly to guarantee an optimal and timely delivery.

  • Coordinating the completion of tender documentation by liaising with a wide range of roles within the organisation such as legal, sales, sales enablement, product development and proposal manager, marketing, professional and educational services

  • With support of our Legal Department, examine any tender terms and conditions and highlight potential red flags and issues and communicate to the various functions/stakeholders

  • Co-ordinate all active and post-tender clarifications

  • Ensure that all documents are accurate, up to date, signed (if required) and provided in a timely manner

  • Ensure all submissions are received into the relevant purchasing authority by the required deadlines, are compliant and submitted on time in full

  • Develop, maintain, and drive continuous improvement in Tender Knowledge Bank database

  • Provide suggestions for improvements in process, efficiency, and cost control.

  • Conducting won/lost analyses, producing a report for discussion with relevant stakeholders and identifying best practices to win bids.

  • Building and maintaining company tender documentation library

  • Establish and manage a library of legal documents, translations, case studies, technical requirements and bid responses.

  • Assist and support Contract Adherence


  • Experience working in administrative support ideally from a sales as well as a Tender/Bid background.

  • Fluent spoken/written English.

  • Ability to work in a fast-paced environment, manage multiple projects, set priorities, work independently, and perform under pressure.

  • Excellent computer skills.

  • Ability to encourage mutual respect and co-operation within your departmental team and those of other departments.

  • To continue to acquire and develop the necessary skills and knowledge to ensure continuing personal growth to meet the needs of the job and the success of the business.


  • Previous experience as a proposal manger, bid writer or tender coordinator

  • Knowledge of legal aspects of tender process

  • Previous experience of Sales Force

  • Relevant skills/experience in a similar market environment

  • Ideally an understanding of Public Sector Healthcare Procurement process.

  • Degree level education in related field or Clinical Experience with Mass Spectrometry

The Adecco Group is the largest staffing firm in the world and a Fortune Global 500 company as well as being within the top 10 of Great Places to work in the UK so please apply now or call Katerina now on 01707 387 990.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Katerina Goodhew - Hilliard