Transformation Prog Admin

New
  • Location
    Manchester, Manchester
  • Salary
    £11.20/Hourly
  • Category
    Office and Secretarial - Executive Assistant
  • Job type
    Temporary contract
  • Industry
    Public Sector
  • External Reference
    JN-072021-195847

Main duties and responsibilities


Administrative and Operational Support



  • Developing and administering systems to support the smooth running of governance groups and committees

  • Planning and organising activities and own day-to-day work

  • Providing efficient and effective administrative and secretarial support to team members, including preparing correspondence and papers, collating, copying and distributing papers and managing diaries

  • Organising meetings, teleconferences, video conferences and other events, which may include co-ordinating the attendance, organising meetings rooms, facilities and refreshments, making travel arrangements for those attending meetings and preparing attendance lists

  • Arranging travel and accommodation for staff and committee members

  • Sending out and processing expense claim forms

  • Servicing meetings, which will include producing agendas, collating and distributing meeting papers and minuting meetings

  • Assisting in the development and implementation of internal policies and procedures

  • Producing documents and reports on behalf of members of the team

  • Establishing and maintaining databases and other records systems (e.g. database of contacts)

  • Managing and operating information systems, including filing systems

  • Preparing and collating statistical information

  • Ensuring safe storage of equipment

  • Ensuring appropriate levels of stationery and other supplies to the team




Communication



  • Dealing with day-to-day enquiries by phone, letter, fax and email, referring to other members of the team as appropriate

  • Responding to queries, tailoring the approach to meet the needs of different groups/individuals

  • Regular written and verbal liaison with committee members

  • Liaising with a range of stakeholders both externally and internally

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Linda Reynolds